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Make a where-is-it index for stored belongings
Build a searchable text location index with aliases and explicit unknown locations.
Illustrative resourceNot tool-testedAdults who want a practical, low-stakes way to make a where-is-it index for stored belongings
What you’re working towards
Build a searchable text location index with aliases and explicit unknown locations. The worked result is a written example for practice; the AI steps have not been tested.
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Make a start
One step at a time.
3 steps
Start with the synthetic worked example or other non-sensitive inputs. Run one prompt at a time in your chosen AI tool. Replace any bracketed placeholders with the requested material, check each reply, and supply the source or earlier outputs that step needs. Paste them again if the tool lacks that context.
Start with the synthetic example, then adapt each prompt to your task.
01
Open a chat and paste the example
Open https://chatgpt.com and choose New chat. Copy every line under Input in this guide into the message box. Then add the prompt below (the instructions telling the assistant what to do) and send both together. Expect a written response shaped like the example under Output. The wording may differ. If the assistant asks for information already in the input, point to that line; if a necessary fact is missing, keep it unknown rather than guessing.
Your starting prompt
Make a plain-text where-is-it index from the complete storage notes above. Use one entry per object type, preserve the full location path, include the supplied aliases, and keep unknown location details visible. Do not invent a shelf, reorganize belongings or imply that you searched real files or a home.
02
Check the specific result
Check for four object types and the two pencil holders. Follow each location path back to the input. The biscuit cutter must still have an unknown shelf, and camera bits must be treated as a pouch label rather than another object. Compare it with the Input yourself. If the response fails a check, paste the correction prompt below into the same chat. Recheck the corrected version before saving it.
Your starting prompt
Audit the index against each original note. Correct invented locations, duplicate alias entries and the meaning of extension drawing pencils. Keep the exact unknown shelf for the biscuit cutter.
03
Try it with your own example
Open a new chat. Copy the prompt below, then replace [PASTE YOUR INPUT HERE] with your own non-sensitive facts and rules. Include the kinds of details listed under Requirements. Send the whole message. Expect the same kind of result as this guide, using your values. Compare every name, number and rule with your input. If something differs, point to the exact mismatch and ask for a corrected complete answer. Save only a version you have checked.
Your starting prompt
Make a plain-text where-is-it index from my notes below. Use one entry per object type, preserve each complete location path and supplied alias, and mark unknown details. Do not invent shelves or locations, move belongings, or claim to search real files or a home.
Use only the new input below. If a fact needed to finish is missing, ask me for it before choosing an answer.
MY INPUT
[PASTE YOUR INPUT HERE]
Optional: improve the result
Add a simple update rule
Keep the index useful after an object is moved by recording a factual update rather than an assumed destination. This extension uses the worked example. Return to that example chat, or paste its input and your checked example answer into a new chat first. Do not apply its sample values unchanged to your own input.
Advanced prompt
Create a three-field update template: Object, New confirmed location, Date checked. Demonstrate it with this new made-up fact: on 12 May, the picnic blanket was moved to Hall cupboard > upper shelf. Update only that entry.
Show, then try
See the shape of the result.
This input is synthetic. The output is a written illustration of the intended result, not a verified AI-tool run.
01 / The starting point
Synthetic input
Made-up example for practice.
Made-up storage notes. One folding picnic blanket is in Hall cupboard > lower shelf > grey basket; I also call it the outdoor rug. One spare camera strap is in Desk > left drawer > small green pouch. Two extension drawing pencils are in Desk > left drawer > long tin; these are pencil holders, not electrical leads. The star-shaped biscuit cutter is somewhere in the Kitchen cupboard, but the exact shelf is unknown. A label reading “camera bits” refers to the small green pouch. Do not rearrange or rename anything.
Copies text only. For image or file tasks, use the source files named in the steps too.
Written example for practice; not a recorded AI response.
Where-is-it index
Camera strap; camera bits → Desk > left drawer > small green pouch. “Camera bits” names the pouch, not a second strap.
Extension drawing pencils; pencil holders → Desk > left drawer > long tin. Quantity: 2; not electrical leads.
Picnic blanket; outdoor rug → Hall cupboard > lower shelf > grey basket. Quantity: 1.
Star-shaped biscuit cutter → Kitchen cupboard > shelf unknown.
Quick search examples
“outdoor rug” finds the picnic blanket entry.
“camera bits” finds the pouch containing the camera strap.
“star cutter” requires reading the biscuit-cutter entry; no exact shelf is known.
No object has been moved or relabelled.
These checks use the worked example and its particular facts. With your own material, check your actual names, numbers, sources and rules; do not reuse the sample’s values as the answer.
Unsaved checks stay in this tab and reset when you reload. If you choose Save guide, its current example checkmarks are kept in this browser when storage is available.
!
A few things to watch for.
Aliases can look like duplicate objects. Keep one canonical entry with alternate names.
A convenient-looking storage path is not evidence that an object is there. Only use locations you supplied.